The Office of the Registrar is responsible for the management of the registration process by which students enroll in, drop, and withdraw from courses. Through the registration process, students assume academic and financial responsibility for the courses in which they enroll. They are relieved of these responsibilities only by formally terminating enrollment by dropping or withdrawing in accordance with deadlines specified in the Academic Calendar and the corresponding prorated refund schedule available on the Niner Central website.

Registration Deadlines

University policies determine when students may enroll or adjust their enrollment in courses. General deadlines are shown below and specific deadlines for a given term are available online at registrar.charlotte.edu/printable-calendar.

Add/Drop Period

The Add/Drop period runs through the 6th business day of the Fall and Spring full terms and on the 2nd business day for Fall and Spring half terms, as well as Summer full and half terms

During the Add/Drop Period, students can:

• Register for courses
• Drop a course(s) without record (and remain enrolled in other courses)
• Drop all courses without record
• Change the grade type to Pass/Unsatisfactory (refer to the Pass/Unsatisfactory Option in the Grading policy)

After the Add/Drop Period students can withdraw from one or more courses in accordance with the Withdrawal policy. 

Prerequisites and Permits

All students, including visitors and non-degree students, are required to meet course prerequisites and to obtain the required permissions to enroll in courses through the department which sponsors the course.

Auditing Courses

With the permission of the instructor and Graduate School, a Graduate Student may audit any course in which space is available.  Fees and procedures for this non-credit enrollment are the same as those for a credit enrollment.  The procedure for adding, dropping, or withdrawing from an audit course is the same as for credit enrollments.  In order to audit a class, a student must register for the course, then complete a Graduate Academic Petition and receive approval from the instructor and the Graduate School by the withdrawal deadline of a semester.

No student will be allowed to change the designation of a course from audit to credit or from credit to audit after the withdrawal deadline of a semester (or a proportional period for Summer terms).  Participation of auditors in course discussions and in tests or examinations is optional with the instructor. Students who audit receive no University credit, but they are expected to attend the course regularly.

Inter-Institutional Registration

An inter-institutional registration program is available, for a limited number of undergraduate and graduate students, with the University of North Carolina at Greensboro, North Carolina State University, University of North Carolina at Chapel Hill, Duke University, and North Carolina Central University.  The registration process is initiated in the Office of the Registrar and requires the approval of the student’s College Dean and the Associate Dean of the Graduate School.  The proposed course cannot be offered at UNC Charlotte.  Enrollment for Inter-Institutional is normally limited to the following:

• Fall and Spring terms: two courses per term for a graduate or professional student provided that the student is also registered for the balance of their normal load at UNC Charlotte.
• Summer terms: one course per summer term provided the student is also registered for at least three hours per session at UNC Charlotte.

Tuition will be billed by UNC Charlotte for all courses taken, including the Inter-Institutional courses, at the prevailing tuition rate.  Fees will be waived at the visiting institution unless there is a special fee associated with a particular course. In such a case, the student is responsible for payment of the fee.  Students must adhere to the academic calendar for all adds, drops, and withdrawals at both institutions.

Continuous Registration and Leave of Absence

Graduate students who are in the research phase of their thesis, dissertation, project, or directed study must be continuously enrolled during the Fall and Spring semesters. All graduate students must be enrolled during the semester they plan to graduate, which may include the summer semester.  To remain continuously enrolled, graduate students may register for any graduate credit-bearing or, when appropriate, residency course.  Graduate students who need to interrupt their studies for up to two consecutive semesters, must seek approval for a Leave of Absence through the Graduate Academic Petition system.  Students experiencing a medical emergency or other crisis should contact the Student Assistant and Support Services (SASS) office.

Students in graduate degree programs are required to maintain continuous registration each Fall and Spring semester, excluding Summer terms, for thesis, dissertation, project, or directed study until work is completed. The continuous registration requirement begins with the semester in which the student first registers for thesis, dissertation, project, or directed study. Students working in research laboratories must be granted access in compliance with departmental policy.

Degree-seeking graduate students who are in good standing may request a leave of absence for up to two consecutive Fall and/or Spring semesters with the condition that they will not use University resources during their absence.  Graduate students choosing this option must submit a Graduate Academic Petition for a leave of absence.  Graduate students who have taken an approved leave of absence for two consecutive semesters must contact the Graduate School to have their enrollment reactivated prior to the end of the second semester.  A leave of absence may impact financial aid, funding, immigration status, and health and wellness services.  Graduate students considering these options should first consult with their academic advisor and any other relevant office (i.e., ISSO) to understand the possible ramifications of taking a leave.  Graduate students with questions about the leave of absence option are encouraged to contact The Graduate School.

Transfer Credit

Students enrolled in a graduate degree program at UNC Charlotte may transfer graduate credit appropriate to their program earned at UNC Charlotte or other institutions, subject to the conditions stated below. Students may request transfer credit through a Graduate Academic Petition.  Students are held to the policies published for the Graduate Catalog year reflected on their degree audit.

Graduate Credit Earned at UNC Charlotte

Students may transfer graduate credit earned at UNC Charlotte under the following conditions:

• The course credit is appropriate to the degree program in which the student is enrolled and subject to approval by the Graduate Program Director and the Graduate School
• The credit earned is within the published program time limits as outlined in the Catalog
• The student received grade of C or above for the course and the overall GPA remains at or above 3.0 (See Academic Standing and Grading and Related Policies in the applicable Graduate Catalog)

Restrictions:

• The capstone requirement for a master’s program cannot be transferred
• Up to 9 hours of master’s capstone or thesis credit may transfer into a doctoral program as elective credit
• Undergraduate coursework is not transferable for graduate credit
• Coursework taken as part of an earned master’s or doctorate degree is not transferable to a degree at UNC Charlotte at the same or lower level
• Coursework taken as part of an earned certificate is not transferable to another certificate program at UNC Charlotte.

Graduate Credit Earned at Other Institutions

Master’s students may transfer up to 30% of the total credit hours required for a master’s degree or certificate program, and doctoral students may transfer up to 30 credit hours from other institutions under the following conditions:

• The course credit is appropriate to the degree program in which the student is enrolled and subject to approval by the Graduate Program Director and the Graduate School
• The credit earned is within the published program time limits as outlined in the Catalog
• The student received a grade of B or above as defined by UNC Charlotte; coursework that has been graded on a Pass/No Credit or Satisfactory/Unsatisfactory basis will be accepted for transfer if equivalent to an A or B grade at UNC Charlotte (See Grading and Related Policies in the applicable Graduate Catalog)

Restrictions:

• Coursework taken as part of an externally earned master’s or doctorate degree is not transferable to a degree at UNC Charlotte at the same or lower level
• The capstone requirement for a master’s program cannot be transferred
• Graduate credit from other institutions may not be applied to Advanced Standing Tracks for doctoral programs. (See Ph.D. Degree Requirements in the applicable Graduate Catalog)
• Credit taken under the quarter system will be converted to semester hour credit; partial or fractional credits cannot be not awarded
• Graduate courses that appear in the undergraduate section of a transcript are only transferable if they were not counted toward the student’s undergraduate degree
• Up to 9 hours of master’s capstone or thesis credit may transfer into a doctoral program as elective credit

Credit by Examination

A student currently enrolled in a certificate or degree program at UNC Charlotte may pass a specially prepared challenge examination and receive credit for a University course without having to do the required coursework. The student contacts the program in which credit is sought to request administration of an examination. Since it may not be appropriate to award credit by examination for some courses, the decision to offer an examination is that of the program. If the graduate program authorizes an examination, the student is instructed to pay the fee for credit by examination and to bring the receipt of payment to the examination. Credit by examination will be indicated on the transcript, but no grade points will be awarded.  The grade will appear as a Pass or Unsatisfactory grade.  Failure on such an examination will incur no grade-point penalty. No student may challenge a course for which either a passing or failing grade has been received at UNC Charlotte.

Change of Degree Program

To change from one degree program to another, a graduate student must complete the application for admission to the new program, pay the requisite application fee, submit a Statement of Purpose, and provide supporting documentation as specified in this Catalog in a timely manner and be recommended by the Graduate Program Director for admission to the new program of study, with the Graduate School rendering the final decision. The student should also provide the Graduate School with a letter indicating withdrawal from the initial degree program.

Note: Students on F-1 or J-1 visa status who change from one degree program to another may be required to submit proof of sufficient financial resources, especially if the change to another degree program requires the issuance of a new Form I-20 or DS-2019.

Application for the Degree and/or Graduate Certificate

All graduate students, including certificate students, must submit the Online Graduation Application no later than the published deadline in the term of graduation.  The Online Graduation Application can be found at my.uncc.edu under “Student Records”.  Degrees and certificates are conferred at commencement exercises held at the end of the Fall and Spring semesters; however, the diploma, graduate certificate, and/or transcript will reflect the term in which all requirements were completed.  Master’s diplomas and graduate certificates are mailed directly to the student after graduation clearance has been completed.

Students completing their degree and/or certificate requirements in May participate in the May commencement ceremony.  Students completing degrees and/or certificates in a summer term, as well as those completing in December, participate in the December commencement ceremony.

Degree Audits

DegreeWorks (available via my.charlotte.edu) contains the definitive degree audit for each graduate student, based on the approved curriculum for the program.  Students are encouraged to review their individual audit each semester to ensure they are making satisfactory progress towards graduation.  In the term of graduation, each candidate’s DegreeWorks audit will be reviewed for accuracy by the graduate program and the Graduate School.  All program requirements specified in DegreeWorks must be met before the degree or certificate will be awarded.  If an audit does not appear accurate, a student should consult with the director of their graduate program to determine if an academic petition is necessary.

Earning a Second Degree

A student is permitted to earn a second graduate degree subject to the following conditions:

1. no work applied to a previously awarded degree may be applied to the new degree program
2. the student must be admitted to a degree program different from that of their previous graduate degree(s)
3. the student must successfully meet all requirements for the new degree

Dual Master’s Degrees

Students can simultaneously complete two complementary graduate degree programs at UNC Charlotte through an established integrated curriculum. This curriculum meets the unique requirements of both degree programs, while allowing for shared credit for a specified set of courses.

This policy applies when both programs in the dual degree are offered by UNC Charlotte. It does not apply to dual degree arrangements with other institutions. Those programs are held to the policies outlined in their Memorandum of Understanding.

Although other restrictions may apply, basic admission and degree requirements are specified below:

The student must apply to each program separately and be admitted to both by the published census date of the third semester (including Summer).  No admission requirements established by the Graduate School or by either individual program may be waived. 

1. Once admitted, the Graduate School must be notified by the Graduate Program Directors of the student’s intent to pursue the dual degree.
2. All students pursuing a dual degree must have a graduate advisor who is a regular member of the graduate faculty from each program. 
3. 70% of the credits required for each individual degree must be unique, leaving 30% that can be shared based on the approved integrated curriculum. 
4. The student must complete the capstone requirement for each program. 
5. If the student withdraws or is suspended from one of the participating programs, the dual degree arrangement is automatically nullified.
6. All graduate degree requirements and academic policies apply to dual degree arrangements.
7. Students must graduate from both programs in the same semester.
8. No dual degrees will be awarded retroactively.
9. In cases where the dual degree has not been formally approved and published in the Graduate Catalog, the Graduate Program Directors must develop an integrated plan of study meeting all dual degree policies including articulation of shared courses. This plan of study must be signed by both Graduate Program Directors and submitted to the Graduate School within the first semester of a student’s matriculation.

Termination of Enrollment

Once a student has registered for classes and it becomes necessary to terminate the registration, there are two possible courses of action: (1) cancellation of enrollment, or (2) withdrawal from classes and/or from the University.  The method of registration termination depends upon the circumstances in each individual case.

Cancellation of Enrollment

A Cancellation of Enrollment will be processed for any student who has not paid their tuition and fees or made arrangements by the due date listed on the academic calendar at registrar.uncc.edu/printable-calendar.  A Cancellation Notice will be emailed to the student’s UNC Charlotte email address.  Other circumstances that may also result in a cancellation include, but are not limited to: being academically ineligible to continue in school; failure to pay tuition and fees; documented emergency; military deployment; and student conduct sanctions.

The Dean of Students Office may authorize a Cancellation of Enrollment through the University’s Office of the Registrar within the add/drop period for documented medical or personal crises or for reasons related to military deployment or required military training.

Dropping all courses prior to the last day of the add/drop period is the process by which a student cancels enrollment for the term. A student who wishes to cancel enrollment must do so via My UNC Charlotte at my.uncc.edu.  In cases where a new graduate student fails to enroll in the first term following admission to a graduate program, the Graduate School will withdraw the student’s admission.

Withdrawals

Students are allowed opportunities to withdraw themselves from classes and receive a grade of W. The deadline to withdraw from one or more courses (including withdrawal from all courses) is at the 60% completion point of the term.  The precise date for each term will be published in the Academic Calendar at registrar.uncc.edu/printable-calendar.  After this deadline, late withdrawal will only be allowed for approved extenuating circumstances.  A grade of W will be recorded for each withdrawal without extenuating circumstances.  Courses marked W do not count in GPA calculations, but do count in attempted hour calculations for all graduate students.

International students on F-1 or J-1 visa status must carry a full course load each academic semester.  (Some exceptions apply.  See the International Student and Scholar Office for further information.)  Students who withdraw from UNC Charlotte are advised to consult the International Student and Scholar Office for information on maintaining valid F-1 or J-1 status, or reinstatement to valid F-1 or J-1 status.

Note: In situations where a student withdraws from all courses, the student must terminate all financial obligations with the University such as financial aid, housing, assistantships, etc., by completing necessary paperwork in each office.

Withdrawals (for Extenuating Circumstances)

Students who experience a current term personal or medical crisis or military deployment may request a withdrawal with extenuating circumstances through the Dean of Students Office.  In very rare circumstances, students who wish to request a withdrawal with extenuating circumstances for past terms must submit an academic petition to the Graduate School.  If a student’s request for a withdrawal with extenuating circumstances is approved, the student will be removed from registered classes with a transcript notation of “WE” and a withdrawal tag will be placed on the student’s registration.  If a student’s request for a withdrawal with extenuating circumstances is denied, graduate students may appeal that decision to the Dean of the Graduate School.

Termination by the University

The University maintains the right to terminate a student’s enrollment in a course for a variety of reasons including, but not limited to: course schedule changes, course cancellation due to low enrollment, or the student’s nonfulfillment of course prerequisites.  The University maintains the right to terminate a student’s enrollment in all courses in a term for a variety of reasons including, but not limited to: academic suspension, suspension for violation of the Code of Student Responsibility, or suspension in violation of the Code of Student Academic Integrity.  Students who have been suspended for academic or disciplinary reasons must either appeal or reapply for admission as described in the Readmission of Former Students policy.  See Academic Standing/Appeal Procedure .