The Office of the Registrar is responsible for the management of the registration process by which students enroll in, drop, and withdraw from courses. Through the registration process, students assume academic and financial responsibility for the courses in which they enroll. They are relieved of these responsibilities only by formally terminating enrollment by dropping or withdrawing in accordance with deadlines specified in the Academic Calendar and the corresponding prorated refund schedule available on the Niner Central website. If a course is cancelled in which students are enrolled, academic units are obliged to notify those students in a timely manner and to help them find a suitable alternative course, apply a substitution waiver, or use other mechanisms to ensure that degree progress is not impeded.
Registration Appointment Times
Assignments are made according to student classification and cumulative hours earned for undergraduate students and can be viewed online at ninercentral.charlotte.edu/courses-registration/registration-information.
University policies determine when students may enroll or adjust their enrollment in courses. General deadlines are shown below and specific deadlines for a given term or part of term are available online at registrar.charlotte.edu/printable-calendar.
The Add/Drop period runs through the 6th business day of the Fall and Spring full terms and on the 2nd business day for Fall and Spring half terms, as well as Summer full and half terms.
During the Add/Drop Period, students can:
- Register for courses
- Drop a course(s) without record (and remain enrolled in other courses)
- Drop all courses without record
The deadline to withdraw from one or more courses (including withdrawal from all courses) is at the 60% completion point of the term. The precise date for each term will be published in the Academic Calendar for each term and part of term.
During the Withdrawal Period, students can:
- Withdraw from one or more courses in accordance with the Withdrawal policy
- Change the grade type to Audit or Pass/No Credit
- Opt out of using a grade replacement
Students who experience a personal or medical crisis have the option of requesting a Withdrawal with Extenuating Circumstances (WE) from all courses via the Dean of Students Office during the term the crisis begins. If approved, the Dean of Students Office will notify the student’s academic department(s).
Students who leave the University before the close of a term without withdrawing officially will receive a failing or unsatisfactory grade (F for undergraduate credit and U for graduate credit) in each course for which they are registered.
Prerequisites and Permits
All students, including visitors and non-degree students, are required to meet course prerequisites and to obtain the required permissions to enroll in courses through the department which sponsors the course.
Auditing a Course
With the permission of the instructor, a student may audit any course in which space is available. Fees and procedures for this non-credit enrollment are the same as those for a credit enrollment. The procedure for adding, dropping, or withdrawing from an audit course is the same as for credit enrollments. No student will be allowed to change the designation of a course from audit to credit or from credit to audit after the withdrawal date of the semester (or a proportional period for Summer sessions). Participation of auditors in course discussions and in tests or examinations is optional with the instructor. Students who audit receive no University credit, but they are expected to attend the course regularly.
Early Entry to Graduate Programs
Exceptional undergraduate students at UNC Charlotte may be accepted into some certificate, master’s, and doctoral programs and begin work toward a graduate certificate or degree before completion of the baccalaureate degree. In those programs offering this option, an applicant may be accepted at any time after completion of 75 or more credit hours of their undergraduate coursework, although it is expected that at least 90 credit hours of undergraduate coursework will have been earned by the time the first graduate course is taken. These students will have provisional acceptance status in the graduate program, pending the award of the baccalaureate degree.
To be accepted to this program, the student must complete an application online at mygradschool.charlotte.edu for the given graduate program and be approved for it. In addition, the student must complete the Early Entry Program Form online at graduateschool.charlotte.edu/current-students/forms and have it approved by the Undergraduate Advisor, the Graduate Program Director, and the Graduate School. [Note: The Early Entry Program Form must be approved by the Graduate School before the student begins the Early Entry graduate coursework. Failure to obtain prior Graduate School approval negates the ability to “double count” courses in an accelerated Early Entry Program.] An undergraduate student must have at least a 3.2 overall GPA and have taken the appropriate graduate standardized test and earned an acceptable score. A given program may have more rigorous admissions criteria. If an Early Entry student has not met the normal admission requirements of a 3.0 overall undergraduate GPA at the end of their baccalaureate degree, they will be dismissed from the graduate program.
Students accepted into an Early Entry Program will be considered subject to the same policies that pertain to other matriculated graduate students. However, the undergraduate program will remain the student’s primary program. Early Entry students are eligible only for undergraduate-level financial aid, grants, and tuition awards.* Early Entry students are restricted to 15 credit hours of graduate level coursework prior to the completion of the baccalaureate degree. No courses taken before admission to the graduate program may be applied to a graduate degree.
Some Early Entry Programs permit students to “double count” graduate-level coursework towards outstanding requirements for the undergraduate degree. The maximum number of graduate credits which may be “double counted” towards an undergraduate degree varies by program. However, under no circumstances will more than 12 credit hours be double-counted. Students use the Early Entry Program Form to detail which courses they plan to “double count” and which courses will be taken solely for graduate credit. Only those graduate-level courses which are applied towards the undergraduate degree are eligible for undergraduate-level financial aid.
Many graduate programs currently offer an Early Entry option. A list of Early Entry Programs may be found on the Graduate Admissions website at gradadmissions.charlotte.edu/programs/early-entry. To be considered for Early Entry admission, a student must complete and submit an application via the Graduate School’s admissions system at mygradschool.charlotte.edu and provide supporting documents.
*Note: Students admitted to an Early Entry Program are not eligible to hold a graduate assistantship since they have not completed a baccalaureate degree. Students admitted into an Early Entry Program pay undergraduate fees and undergraduate tuition for all courses (graduate and undergraduate) for which they register until such time that the baccalaureate degree is completed (typically within two semesters).
Accelerated Master’s Programs
Exceptional undergraduate students may be accepted into an Accelerated Master’s Program whereby they simultaneously pursue the baccalaureate and master’s degrees and gain invaluable mentoring and research experience along the way. The Accelerated Master’s Program may also be accelerated in which up to 12 credit hours earned at the graduate level may be substituted (“double counted”) for required undergraduate hours. A list of Accelerated Master’s Programs may be found on the Undergraduate Admissions website at admissions.charlotte.edu/academics/accelerated-masters-programs.
In the programs offering this option, an applicant may be considered for admission to the Master’s Program directly from high school with a minimum GPA 3.75 or above (on a 4.0 scale) and a minimum score of 1220 on the SAT. For details, see the Undergraduate Admissions website at admissions.charlotte.edu/academics/accelerated-masters-programs.
Note: Students admitted to an Accelerated Master’s Program (undergraduate + graduate degrees) are not eligible to hold a graduate assistantship until their final year of study when they are only taking graduate courses. In the Accelerated Master’s Program of study, when only graduate courses are taken (typically the final year of study), students are considered “graduate” students and are charged graduate tuition and fees.
Dual Undergraduate and Graduate Registration
First undergraduate degree students at UNC Charlotte who are required to take fewer than 12 credit hours of undergraduate work to fulfill all requirements for the bachelor’s degree may be allowed during their final semester to enroll in certain courses for the purpose of obtaining graduate credit. Dually enrolled students will continue to be considered undergraduate students and be charged for the courses taken at the undergraduate level. To be considered for dual enrollment, students should submit the online graduate application for admission as a post-baccalaureate student, submit a Special Request to the Graduate School requesting permission to be considered for dual enrollment, and attach to the Special Request a program of study outlining the requirements of the first undergraduate degree. The total credit hours to be carried in this status shall not exceed 12 credit hours, of which no more than 6 may be for graduate credit. On the basis of work attempted prior to the final semester, such students must meet the grade point criteria for admission to a graduate degree program at the University. No course for which credit is applied to an undergraduate degree may receive graduate credit. Permission to take graduate courses under dual registration does not constitute admission to any graduate degree program at the University. (Undergraduate students may also take graduate courses if admitted to an Early Entry Program or an Accelerated Master’s Program.)
Note: Only UNC Charlotte students pursuing their first undergraduate degree are eligible for dual undergraduate and graduate registration. Fifth year undergraduate students (i.e., students pursuing a second undergraduate degree) are not eligible for dual undergraduate and graduate enrollment.
An inter-institutional registration program is available, for a limited number of undergraduate and graduate students, with the University of North Carolina at Greensboro, North Carolina State University, University of North Carolina at Chapel Hill, Duke University, and North Carolina Central University. The registration process is initiated in the Office of the Registrar and requires, via the transient study form, the approval of the student’s college dean and the Graduate School (graduate students only). Students should consult with their advisor to ensure that the credit earned through inter-institutional registration will allow progress toward degree and compliance with all baccalaureate degree requirements.
Greater Charlotte Consortium
The Greater Charlotte Consortium is a partnership between UNC Charlotte and eleven other campuses: Belmont Abbey College; Central Piedmont Community College; Davidson College; Gaston College; Johnson & Wales University - Charlotte Campus; Livingstone College; Pfeiffer University; Queens University of Charlotte; Rowan Cabarrus Community College; Wingate University; and Winthrop University. This partnership is available to undergraduate students and allows registration and enrollment in courses not offered at UNC Charlotte, so that students remain on track to graduation. Students must maintain full-time enrollment status and have no financial holds to enroll. UNC Charlotte students who enroll in a course through the Greater Charlotte Consortium are billed by UNC Charlotte. An application and additional information including program eligibility can be found at greatercharlotteconsortium.org. Students should consult with their advisor to ensure that the credit earned through the Greater Charlotte Consortium will allow progress toward degree and compliance with all baccalaureate degree requirements.