Termination by the Student

Prior to the end of the Add/Drop Period, students may terminate enrollment in one or more courses by dropping them in accordance with the Registration policy.  After the end of the Add/Drop Period, students may terminate enrollment in one or more courses by withdrawing from them in accordance with the Withdrawal and Cancellation of Enrollment policy.

Withdrawal and Cancellation of Enrollment Policy

Students are expected to complete all courses for which they are registered at the close of the Add/Drop Period. These courses will appear on the transcript, count as attempted hours, and except for withdrawals allowed under this policy, receive grades used in the GPA calculation.  All types of termination, including withdrawal, withdrawal for extenuating circumstances, and Cancellation of Enrollment are subject to all financial aid and satisfactory academic progress rules.

Withdrawals (Without Extenuating Circumstances)

Students are allowed opportunities to withdraw from classes and receive a grade of W, subject to the following conditions:

Deadline

The deadline to withdraw from one or more courses (including withdrawal from all courses) is at the 60% completion point of the term.  The precise date for each term will be published in the Academic Calendar.  After this deadline, late withdrawal will only be allowed for approved extenuating circumstances.

Grade of W

A grade of W will be recorded for each withdrawal without extenuating circumstances.  Courses marked W do not count in GPA calculations, but do count in attempted hour calculations for all undergraduate and graduate students.

W-Limit Hours (Undergraduate Students Only)

Undergraduate students may receive a grade of W for no more than 16 credit hours over the course of their Academic Careers.  Students may only withdraw from a course if they have enough remaining “W-Limit Hours,” as shown in the following examples:

• A student has already received W grades for 14 credit hours and thus has only 2 W-Limit Hours left. The student may not withdraw from a 3-credit course, but could withdraw from a 1- or 2-credit course.
• Another student has 12 remaining W-Limit Hours and is currently taking five 3-credit courses. The student would like to withdraw from all courses but lacks approved extenuating circumstances, and thus must choose at least one course in which to stay enrolled.

Students who are unable to withdraw from a course but stop attending the course will be assigned a grade by the instructor for partial work.

Withdrawal for Extenuating Circumstances

Students who experience serious extenuating circumstances (personal or medical crisis or military deployment) may request a withdrawal for extenuating circumstances.  The Dean of Students Office is responsible for developing and communicating standards and procedures in conjunction with the Colleges that govern these decisions (see UNC Charlotte Academic Procedure: Cancellation of Enrollment and Effects of Withdrawal from Courses). The student must submit the request during the term the crisis begins.  If approved, a grade of WE will be recorded for each course.  Courses marked WE do not count in GPA calculations, but do count in attempted hour calculations.  If not approved, the student may appeal to the appropriate office (see UNC Charlotte Academic Procedure: Cancellation of Enrollment and Effects of Withdrawal from Courses).

Undergraduate Students Only:  Undergraduate students who withdraw under approved extenuating circumstances will receive “WE” grades that do not count against their 16-hour limit.

Cancellation of Enrollment

A Cancellation of Enrollment results in removal of all enrollments from all courses for the term. Under Cancellation of Enrollment, courses do not appear on the transcript, count as attempted hours, or receive grades used in the GPA calculation.

Cancellation of Enrollment may occur at the approved request of a student, or through the removal of a student by the University for reasons that include but are not limited to: academic ineligibility, failure to pay tuition and fees, student conduct sanctions, documented emergency, or military deployment.  A student may also choose to cancel his/her own enrollment prior to the first day of classes in accordance with UNC Charlotte Academic Procedure: Cancellation of Enrollment and Effects of Withdrawal from Courses.

More Information

For more information about withdrawing at UNC Charlotte, visit the Withdrawal Services website at withdrawal.uncc.edu.

Termination by the University

The University maintains the right to terminate a student’s enrollment in a course for a variety of reasons including, but not limited to: course schedule changes, course cancellation due to low enrollment, or the student’s nonfulfillment of course prerequisites. The University maintains the right to terminate a student’s enrollment in all courses in a term for a variety of reasons including, but not limited to: academic suspension, suspension for violation of The Code of Student Responsibility, or suspension in violation of The Code of Student Academic Integrity.  Students who have been suspended for academic or disciplinary reasons must apply for readmission as described in the Readmission of Former Students policy.